Expenses, Purchasing and Supplier Accounts
Genu's Expenses page records costs that don't come out of the till: rent, electricity, water, gas, internet, salaries and social security, taxes, maintenance, equipment, marketing, accounting and purchases. Each entry can carry a photo of the invoice or receipt (PDF included). The monthly view shows total expenses, deductible VAT and category breakdown, plus unpaid totals, payments due within 7 days and overdue payments. Accounts have two tabs: Receivables show what customers owe you, Payables what you owe suppliers. An invoice linked to a supplier account is posted as a purchase and its payment as a payment automatically. For purchasing and supplier tracking, supplier accounts also open in the manager panel and at the till (in a manager session): Add purchase increases what you owe, Pay settles it, and a cash payment from the till comes out of the drawer. Expenses paid from the till appear in the same list.
Highlights
- Rent, electricity, water, gas, internet, payroll, tax, maintenance and purchases in one list.
- Attach an invoice or receipt photo to each expense, PDF included.
- Payments due within 7 days and overdue payments listed separately.
- Monthly view with total expenses, deductible VAT and category breakdown.
- Expenses paid from the till appear in the same list.
- Invoices linked to a supplier account post as purchases, and their payments as payments.
- Purchasing / supplier tracking: a purchase invoice adds to what you owe on the supplier account and a payment settles it; visible in the manager panel and at the till (managers).
- Expenses are included in the Premium, Pro and Enterprise plans.
How It Works
- 1
Turn on the module
Enable Expenses and Accounts under Settings > Modules (Premium and above).
- 2
Record the expense
Enter amount, VAT, category and due date, and attach the document photo.
- 3
Link the supplier
Link the invoice to a supplier account; the debt and payment post automatically.
- 4
Watch due dates
Track upcoming and overdue payments and your net position in the monthly view.
Frequently asked questions
Do expenses paid from the till show up in the list?
Yes. Expenses paid from the till appear on the Expenses page alongside all other expenses.
Can I see payments that are coming due?
Yes. Payments due within 7 days and overdue payments are shown in their own list.
Can I attach a photo of the invoice?
Yes. An invoice or receipt photo, PDF included, is attached to the expense.
Can I see how much I owe a supplier?
Yes. Link the invoice to the supplier account and the amount owed and payments post there; your total payables show on the summary card.
Can I track purchasing and supplier orders?
Yes. Enter purchases on the Expenses page with the document and due date and link them to a supplier account; a purchase invoice adds to what you owe and a payment settles it. Supplier accounts also open in the manager panel and at the till in a manager session.